Any business with employees should consider setting technology guidelines for their employees. There are several reasons for this:
- IT security guidelines can help you cover your bases from a legal standpoint.
- Setting standards and guidelines helps keep employees productive as well as accountable for their technology usage.
- By setting guidelines, enforcing them, and by leveraging tools to help you with this, you protect your company’s data and you protect your business from threat of loss due to technology downtime, theft of data, loss of bandwidth, etc.
Setting Technology Guidelines
You know the intricacies of your business and your industry best. Areas to consider in your technology guidelines might encompass several areas, including:
- Acceptable use policies, letting people know what sort of content is not acceptable to access on company property (online gaming, pornography, Torrent sites, etc.)
- Listing potential consequences for those who do not uphold company policy
- Disclosing that company equipment will be monitored.
When employees are aware that you are leveraging tools to monitor their technology usage, this is often enough to ward off abuse. It’s wise to have employees sign the company technology policy you create and keep this in their personnel file. New employees should be briefed on the policy beyond given a copy to sign. It’s also advantageous to review your technology policy annually to determine whether or not it needs to be updated.
Using IT Tools to Help You with Antivirus, Spam, Malware, Intrusion Detection, Content Filtering
It’s not always easy to monitor what your team members use company equipment for. Content filtering and antivirus / antispam tools can be a huge help and can put your mind at ease. Furthermore, they can help you enforce your guidelines and measure performance and productivity.
Enforcing IT Guidelines & Reasonable Use
It’s up to an individual business owner whether or not they want to allow employees to surf the web harmlessly during down time. Being too rigid could hurt morale, particularly if an employee is a model one who occasionally checks their lottery numbers on their lunch break. It could be advantageous when drafting your first policy to get employee feedback and have them help contribute to the conversation. Giving employees a say gives you an opportunity to ensure they understand why the policy is important for the company.
It’s also true that many companies leverage things like social media for business purposes so need to give employees access to these tools. But leveraging tools that provide you with reporting on usage can help you ensure that things are not out of hand and that your company is well-protected from IT security threats.
Get Help Controlling Technology Usage in Your Company
There are a la carte options that can help you enforce various parts of your technology policy like content filtering, firewalls, user authentication, and so forth but there are also tools like Kerio Control that can give you control from a single console and appliance. Kerio Control is an all-in-one IT security solution that helps you cover all of your bases and that does so affordably. Learn more: Kerio Control from GetSync’d.